Secretary

**Secretary**: - PTTEP Services Limited**Status**: **Work Location**: Bangkok **Status **:Resident **Job Purpose**: The jobholder also assists in the preparation of the departmental annual work program and budget, special event arrangement, procurement and contract administration, and other assignments as assigned. **Key Accountabilities (1)**: - Perform secretarial services such as handling phone calls, appointments, scheduling, meetings, correspondences, business trips, expense claims, and facilitate conferences & seminars for management and staff under responsible functions. - Coordinate secondees mobilization/ demobilization and other travels in coordination with corporate and JV partners HR. - Monitor availability of office supplies and stationaries, procure when required, and process the payment in compliance with PTTEP procurement and payment process. - Serve as the focal point of any inter-departmental communication or coordination such as PO/PR issuance/queries, document reviews and write-off, etc. **Key Accountabilities (2)**: - Prepare and manage departmental file storage and any departmental correspondences as per the Corporate Document Control system and policy, Company Identity or standard formats, and other related requirements. - Prepare department documents/work flow to support departments activities such as hire of labor service order, group training arrangements, overseas business travel. - Prepare and facilitate department KPI and/or WPB in the required system or templates in a timely manner. Monitor budget utilization, and report management periodically. - Arrange special events e.g. site visit, away day, business trip, including scheduling, handling all logistics and required documents to ensure all arrangements are smooth and achieve event objectives. **Professional Knowledge & Experiences**: - Bachelors degree in related fields - At least 3 years experience in similar positions - Good command of both written and spoken English - MS office literacy e.g. word, excel, power point, outlook - Good communication and interpersonal skill - Service-minded and mature **CORE Competencies**: